Pre-Booking Checklist for a Smooth Media Day or Player Portraits
Planning a Media Day or player portrait session is always easier when parents know what to expect. This quick checklist helps teams get on the same page early so the entire process feels organized, supported, and stress-free.
1. Start the Conversation With Your Team
Talk with coaches, team leaders, and other parents about your goals for photos this season. A little clarity early prevents confusion later and helps everyone feel included in the decision.
2. Review Pricing and Options Together
Look at the packages before you book. When families understand the cost and what’s included, the whole process moves more smoothly and there are fewer surprises on Media Day.
3. Decide if You Want Media Day or Simple Player Portraits
Some teams want the full Media Day experience with bold graphics and banners. Others prefer straightforward individual portraits. Pick the style that fits your team’s personality, time, and needs.
4. Choose Your Team’s Budget Plan
Decide whether families will purchase individually, whether the team will sponsor banners, or whether you’ll combine both. Agreeing on a plan up front removes pressure for everyone.
5. Look Ahead at Your Schedule
Scan the school calendar, game nights, weekend tournaments, and busy weeks. Pick a day when your team can show up without rushing or stress.
6. Make Sure Uniforms Will Arrive on Time
If your team is ordering new uniforms or warm-ups, check delivery dates early. Giving yourself a buffer ensures everyone looks consistent for photos.
7. Confirm a Location That Works
Media Day needs a little time and space. Make sure your gym, field corner, or indoor room is available for setup, shooting, and teardown.
8. Collect Parent Questions Early
Before booking, gather any questions parents may have — about digital files, buddy photos, banners, or how ordering works. Bringing those to the photographer early creates smoother planning.
9. Aim for Full Team Participation
Media Day works best when everyone is present. Consistency helps the whole team look unified and makes group visuals stronger.
10. Communicate Everything Clearly
Once your team picks a date, send a quick overview:
when to arrive
uniform expectations
what to bring
how ordering will work
who to contact with questions
A few simple details make the entire day easier for families.
A little early planning removes almost all the stress from Media Day. When families know what’s coming and feel included in the process, your team ends up with a smoother session and photos everyone is excited about.